Document Scanning is the process of converting hard-copy paper documents into electronic file formats, such as PDF, TIFF, or JPEG. This process helps in reducing storage costs and enables easier searching and sharing of documents with others.

Bulk document scanning services involve the process of converting large volumes of physical documents into digital format. This document scanning service is particularly useful for organizations that need to digitize their archives, such as office documents, libraries with extensive book collections, or medical facilities with patient records.

The service typically includes preparing the documents (like removing staples and straightening papers), scanning documents using high-speed scanners, and then indexing the digital files in a structured manner. Advanced services may also offer optical character recognition (OCR) to make the documents searchable and editable.

This process helps save physical storage space, enhances data security, and improves the accessibility and manageability of the information contained in these documents.

ScanHouse America provides bulk document scanning services near Seattle, Washington, and around Washington State and surrounding areas in the United States.

Yes, ScanHouse America's scanning facilities adhere to HIPAA standards, ensuring the secure handling and digitization of documents with PHI (Protected Health Information) and PII (Personally Identifiable Information).

We offer a FREE, no-obligation quote for our document scanning services. All you have to do is call (425) 818-1221 or fill out our online form.
The cost of a scanning project can vary widely based on the size, format, and condition of the original documents as well as the type of services you require such as HIPAA, shredding, or optical character recognition (OCR).

A standard banker box of documents holds between 2,000 and 2,500 pages. A large box holds between 4,000 and 4,500 pages. Both numbers vary based on how tightly packed the boxes are and how many folders are in the box.
You can estimate between 150 and 200 pages per inch for paper on a shelf or in file cabinets. That number varies based on how tightly packed the shelves or drawers are and how many folders are in them.
Remember that a duplex or two-sided page counts as two pages. Grab a few folders and get a rough estimate of the percentage of the two-sided pages in your collection. Then, multiply that percentage by the total number of pages.
These numbers serve as an estimate of the total number of pages you need to be scanned. So, while they are not exact, they do give us a pretty good idea about your overall volume.

Letter and legal paper documents cost between $0.07 and $0.25 per page to scan.

• The volume of pages you need to be scanned.
• The prep work needed to ready the documents for scanning.
• The necessity for optical character recognition (OCR) or redaction in the documents.
• Whether the scanning job is urgent.
• The method of indexing or naming the digital files.
• The decision to either destroy or return the original documents.
• The process of formatting and integrating the digital records into your document management system.

The document scanning services we offer include:

• Scanning for legal documents
• Medical record scanning
• Document scanning for the manufacturing sector
• Scanning services for the Construction, Engineering, and Architecture (AEC) industries
• Scanning of general business documents
• Scanning services for educational institutions
• Government document scanning
• Financial document scanning
• HR document scanning

ScanHouse America offers wide format and small format document scanning services.
See a full list of the types of documents we can scan:

• Legal Document scanning
• HR / Employee Records Scanning Services
• Archives
• Large format scanning services
• Blueprint and map scanning services
• Books scanning
• Medical and HIPAA-compliant scanning services

We can scan paper as small as a business card, all the way up to Maps and Drawings 48” wide by any length.

Yes, be sure to ask for "Color" or "Auto-Color" when requesting scanning documents services. Auto-Color is a technique in which the scanning device analyzes the page image during scanning. If the original page has color, the scanned images will be saved in color. If the original page is devoid of color, the images will be saved in black and white.

The document scanning services provided by ScanHouse America enable full digital access to your physical documents. Our services facilitate swift document search, adherence to document retention policies, and continuous scanning of new documents. Additionally, We can also support you with document information in the cloud storage and easy access via mobile devices.

Seattle Scanning Service by ScanHouse America offers comprehensive bulk document scanning services in and near Seattle, Washington, as well as throughout Washington State and the surrounding regions in the United States.

95% of all paper documents we scan will be converted to a PDF file. We occasionally convert documents into TIFF file format, among other formats, depending on specific needs.

As long as the printed text is machine printed (not hand-printed), and it is clean, readable text, and not obstructed, then the text can be captured using OCR technology to allow the PDF to be content searchable.

Optical Character Recognition, or OCR, is a technology that enables images to be converted into searchable data. After we scan documents, each letter in your document will be searchable. It is not 100% accurate but it works.

The OCR result is only as good as the original hard copy image that it was scanned from. If the original was clearly printed machine text, then the OCR result can be as accurate as 98% or 99% at the character level. However, if the text on the original was obstructed, or if the original page images were weak in contrast or poor in image quality, then the accuracy of the OCR will quickly diminish.

Yes, the OCR result can be saved to .doc or .docx format, but understand that much of the formatting characteristics, such as tab indenting, and numbered or bulleted lines will be lost or not carry the actual formatting characteristics.

The photo scan quality is 600 dpi. We believe that this is the best quality for the price. After scanning, your digital photos are resized and saved in a .JPG format.

Our secure document scanning facility is located near Seattle, Washington. We have a Free pickup or delivery of originals from/to your location within the Greater Seattle Area.
However, we can scan document projects for clients from in and around Washington State and surrounding areas in the United States.
We can also send you any document you require in electronic form if you need it before the scanning project is through.